Providing individual administrative support to specific executives or senior managers. Welcoming visitors to the office in a polite and professional manner. Ensuring that there is an adequate supply of necessary stationery and stock within the office. Making sure all the software licenses are up to date on the office computers and laptops. Screening phone calls to identify unwanted sales calls. Providing advice to colleagues and senior managers on complex administrative matters. Performing data inputting duties on various computer spreadsheet programs.
Scheduling appointments for visitors and senior managers. Ordering stationary and office supplies when they are running low. Preparing the agendas for upcoming meetings then distributing those to attendees.
Maintaining and coordinating MS Outlook calendars. Making sure the office and reception area is always clean, tidy and presentable. Making sure that all files are properly labelled so they can be easily identified. Preparing correspondence and documents from digital dictation. Skill examples Ability to produce consistently accurate administrative work even whilst under pressure. Handling office based requests for information and data. Competently using a wide range of specialist office management software.
Familiarity with legislation relating to the areas of employment, equality and diversity and data protection. Able to identify any gaps and errors in an existing administrative system. Improving administrative standards by identify weaknesses in an existing set up. Keeping office wastage to an absolute minimum. Develop appropriate office management strategies.
Able to maintain a high level of accuracy for long periods of time in tasks that are tedious and repetitive.
Quickly responding to and resolving any administrative problems that are brought to my attention. Creating and modifying professional looking documents using Microsoft Office. Fully understanding the key role that an Administrator plays within a company. Working collaboratively to support the efforts of fellow office team members. Training work colleagues in how to use office equipment like scanners or photocopiers. Identifying opportunities for administrative improvement.
Streamlining office procedures to make them more efficient. Correcting spelling and grammar mistakes in documents. Accurately inputting, managing and manipulating large volumes of data. Attending training sessions or meetings as and when required. Replacing antiquated office equipment with more efficient newer technology. Types of people you support — Who have you supported in previous roles? Head of departments? Global directors? Large teams?
Land your dream job quickly with the Pro Job Hunter pack. To create an even bigger impact at the top of your CV, add a core skills section underneath your profile. The core skills section is a series of bullet points split over 2 or 3 columns which highlight your most valuable skills and knowledge for admin roles. The effect this section has, is that it allows readers to gain a good overview of your suitability, from just a quick glance at the CV — great for ensuring recruiters notice you.
List your work experience in reverse chronological order latest to oldest because employers will be more interested in your recent work to assess your current capabilities. Instead, use a structure like the one below to create a pleasant reading experience for everyone.
Build context for recruiters by providing an overview of the company you work for, where you fit within the organisation for and a brief summary of the role. List the responsibilities within your role in short bullet points, and demonstrate as many important skills as possible — showing who you interact with, and how your actions benefit your employer. For more senior positions a higher national diploma or degree will be desirable. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits.
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