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We can't always guarantee that the perfect solution to your specific problem will be waiting for you. Thank you for making me go over my steps and research a little more, make some amendments and try again. That's the best way to learn I guess!!! How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. This site in other languages x. You can also use these files to create archives, project files, or backups from any Outlook account.
Tip: If your Outlook Data File. Learn How to remove an Outlook. This is a synchronized copy of the messages saved on a server. It can be accessed from multiple devices and applications such as Outlook. Tip: It isn't necessary to back up an offline Outlook Data File. If you set up the account again or on another computer or device, a synchronized copy of your messages will be downloaded.
Outlook uses a data file to save items on your computer, the Outlook Personal Folders file. With a Microsoft Exchange account, your items are usually delivered to and saved on the e-mail server.
To allow you to work with your messages without connection to the e-mail server, Outlook offers offline folders, which are saved in an Offline Folder file. To create archives, project files, or backup files of the Outlook folders and items on your computer, including Exchange accounts, you must create and use additional. By default, Outlook creates a. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one.
We recommend choosing a name that is meaningful to you. If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes. Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. If you do not see the Email Accounts option, contact the network administrator for help.
Look at the Deliver new email to the following location option. If the option contains the word Mailbox followed by an email name, Outlook stores data in folders on the Exchange Server.
Contact the Exchange Server administrator for more information about how backups are handled. If the field contains the words Personal Folder or the name of a set of personal folders or.
To back up the data, go to the How to make a backup copy of a. If you want to back up only a part of your Outlook data, you can create a new backup. This is also known as exporting.
For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders such as Sent Mail. Folder design properties include permissions, filters, description, forms, and views.
If you export items from one. You can use the backup copy of your. Everything that is saved in the. Type the path and the name of the. Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook. Select the folder that you want to import. To import everything in the. The top folder usually Personal Folders , Outlook Data File , or your email address is selected automatically.
Include subfolders is selected by default. All folders under the folder selected will be imported. If the. When you copy the. If this attribute is selected, you might receive the following error message:.
The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application that uses this file and try again. On the File menu, select Import And Export.
If the command is not available, move the pointer over the chevrons at the bottom of the menu, and then select Import and Export. Select Import from another program or file , and then select Next. You cannot share or synchronize. However, you can still transfer Outlook data from one computer to another computer. Use the instructions in the "How to make a backup copy of a.
Connecting to. You might also want to create a new, secondary. Save the data that you want to transfer in this new. If you have to make a secondary.
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